First Aid Kit for Congress Planners

You want to apply for a congress or have been assigned this task by your organization? But don’t know where to start and what needs to be considered?
The following points should be considered right from the start.
The Convention Bureau Tirol has created a checklist and a congress kit for organizers for support and orientation:

THE ADVERTISEMENT

Tipp #1: Tirol is known as a great destination for a variety of vacation and leisure activities. However, the application should emphasize the strengths in the economical and science fields. For compliance reasons alone, you do not want to give the impression that this is an application to attend a “vacation conference”.

The Convention Bureau Tirol supports you individually in the creation of your bid! You can find pictures for presentations HERE and detailed information about the Conventionland Tirol under Congressdestination Tirol.

REGISTRATION FEE

A central aspect is the determination of the amount of the participation fee. In order to achieve cost recovery, the participation fee must be set at a level such that the total ot the congress contributions does not fall short of the difference between the expected expenses minus the income from third-party funds. The participation fee can be calculated using a “break-even point” calculation.

TIPP #2: Calculation
Number of participants for the conference to cover the costs = fixed costs / (participation fee – variable costs per participant).
If the number of participants is known, the formula also allows the calculation of the required amount of the participation fee:
Participation fee = fixed costs number of participants + variable costs per participant